The IBNS Privacy Policy

Version 1.1

Preamble

The International Bank Note Society (IBNS) exists to promote banknote collecting within its membership and to the broader collecting public. In order to promote communication between members, contact details for each member are made available to other members. However, the IBNS realizes that privacy is important to its members. Because of the nature of the interests of the members of the IBNS, the Officers and Directors of the IBNS are aware of the need for members to protect personal information.

Details collected

The IBNS requires the following information from its members so that correspondence can be entered into with the member and that membership benefits, such as the IBNS Journal, auction catalogues, and Membership Directory, can be delivered to each member:

• Name
• Postal Address

This information will also be used so that other members might contact them in order to communicate with them. To facilitate communication between members, the following information is also sought:

• Email address (where available)
• URL (if the member has a web site)
• Collecting Interests

Details Generated

Over a period of time, the IBNS generates information concerning a member. This may include information regarding payments, length of membership, issues in which the member is involved with other members, and matters of a similar nature.
Such information will be made available only to Officers of the IBNS who require it to carry out the duties of their Office.

Privacy

The IBNS publishes a Directory of its members. The Directory is distributed only to members of the IBNS. Members are permitted to use the Directory only for the purpose of identifying and establishing contact with other members of IBNS in furtherance of the objective of IBNS to promote the hobby of bank note collecting.
The name and membership number of all IBNS members will appear in the Directory. Other personal information for a member will be published in the Directory only with the written permission of the member. The IBNS places a listing of members on the Society’s website at http://www.theIBNS.org. Personal information of each member will not be placed on the IBNS website without the written permission of the member. Personal information is limited to the details identified in ‘Details Collected’. The personal information of IBNS members appears in a section of the website that is only accessible by members of the IBNS.
Members who have consented to having personal information included in the Directory or on the website may request in writing that this information be deleted from future editions of the Directory or removed from the website. Such requests shall be forwarded to the IBNS General Secretary.
Details of members will not knowingly be given to non-members except under the circumstances of the ‘Caveats’ identified below.

Officers and Directors

The contact details of each Officer and Director of the IBNS will be published in the Membership Directory, in the IBNS Journal, and placed on the IBNS website. Email addresses, telephone and fax numbers for Officers and Directors of IBNS will also be published in the Directory, Journal, and placed on the IBNS website, if the Officer or Director has supplied these details. Each member who accepts a position as an Officer or Director of IBNS expressly consents to the inclusion of their contact details in the Membership Directory, Journal, and on the website.

Expelled Members

The IBNS Membership Directory and website will include the name and membership number of IBNS members who have been expelled or suspended in a location and in a manner which will notify other members of the status of an expelled or suspended member. Each person who becomes a member of the IBNS expressly consents to having their name and IBNS membership number included in the Directory and on the website in the event of expulsion or suspension.
The name and IBNS membership number of a member who has been expelled will continue to be identified as such in the Directory and on the website until:

1. that member has been re-admitted according to the terms of the IBNS Bylaws,
2. the IBNS receives notification that the member has died, or
3. thirty years have passed since the date of expulsion of the member. Removal of the name and IBNS membership number of an expelled member from the Directory and website after thirty years is not an indication that the member is re-admitted to the IBNS or that the person’s membership is in good standing.

The name and IBNS membership number of a member who has been suspended will continue to be identified as such in the Directory and on the website until:

1. the suspension has been lifted by its own terms or as otherwise provided by the IBNS Bylaws,
2. IBNS receives notification that the member has died, or
3. thirty years have passed since the date of suspension of the member. Removal of the name and IBNS membership number of a suspended member from the Directory and website after thirty years is not an indication that the person’s membership is in good standing.

Caveat

While the IBNS will abide by this policy to the best of its ability, members must note the following:

• The Membership Directory may be passed from a current member to non-members, despite its distribution only to members
• IBNS Members who do not renew their membership may still be in possession of a current Membership Directory
• The IBNS will strive to protect the members-only access to the personal information of its members on the IBNS website, but the web site is vulnerable to a concerted attack and details held on the web site may be accessed by non-members. Each member who consents to having personal information included on the web site will be solely responsible for the consequences that may occur as a result of that member’s personal information being included on the website.

The IBNS may make personal information of its members available to non-members in limited circumstances. These circumstances include:

1. Where information is required to be provided to law enforcement or judicial personnel by virtue of a court order or subpoena;
2. Where information is required to be provided to any taxing authority or other governmental organization whose jurisdiction or regulation the IBNS is subject to;
3. Requests from other organizations whose mission and goals are similar to the IBNS. In this instance, the IBNS will only confirm or deny that a person is a member of IBNS as well as identify the membership status (good-standing, expelled or suspended) of the member.
   

The Short Form

This is the text that will appear on membership application forms and in places where the full Privacy Policy cannot reasonably be printed.

The IBNS will use contact details provided by members to deliver membership benefits and, where a member has chosen to publish their contact details, to inform other members of a member's name, contact details and collecting interests. The IBNS will not knowingly divulge contact details of a member to an entity who is not a member of the IBNS, unless legally required. (The IBNS Privacy Policy can be found at http://www.theIBNS.org/ or obtained from an IBNS Secretary.)